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Microsoft Office: The right way to Convert Older Microsoft Office Files

 

Even if you're using Microsoft Office 2010, Office 2007, or a newer version including Microsoft Office 365, it's likely you may have files created in Office 2003 or earlier. When you open any of these Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and also you see [Compatibility Mode] within the title bar of the document window. Compatibility Mode ensures your files can still be fully edited by others who're utilizing previous versions of Microsoft Office although you might now not want this backwards capability. What are your decisions for working with these "older" however necessary files in a newer model of Microsoft Office?

 

 

Options for Working with Office 2003 Files

 

 

No Changes. When you find yourself editing a file originally created in an Office 2003 program, you'll be able to continue to work in Compatibility Mode and save the file as traditional without altering the file format. That is, keep working with it and saving as earlier than; the file will not be automatically changed to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

 

Save As to Newest Version. It can save you any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is discovered under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a unique location or delete the older file, each files will remain in the identical location however with different file extensions.

 

Convert to Newest Version. To take advantage of all of the latest features in your present version of Microsoft Office, you may convert a file to the appropriate Office 2010/2007 file format. For example, the Convert command in Microsoft Word converts and replaces a document with the.doc format, and upgrades the file to the.docx format. The Convert option is really helpful over Save As.

 

How one can Convert a File to a newer Microsoft Office File Format

 

Converting your file offers you access to the new and enhanced features in Office 2016, 2013, 2010 or 2007 akin to tables, expanded worksheets, and PivotTables in Excel, SmartArt and Image Types in Word, and new graphics and transition features in PowerPoint.

 

 

To Convert a File:

 

 

From considered one of your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.

 

In Office 2010 and newer: Select the Backstage View (File tab) and choose the Convert button from the Info tab. In Office 2007: Click the Office Button in the higher-left nook and choose Convert from the menu.

 

Next, you will see a program-specific prompt concerning the convert action. Navigate through your choices.

 

If the program does not close and reopen automatically, close the file and reopen it to continue utilizing it with the entire available features in your current Office program. The converted file will open with the appropriate file extension. For instance, if you save an Excel 2003 file containing macros, it will usually be converted as an Excel macro-enabled workbook (.xlsm extension).

 

Transformed files are changed with the up to date file and file format. The Convert command is not available when a file is already saved with an Office 2010/2007 file format. Note: Earlier than proceeding with the convert process, consider if you wish to first backup your files.

 

 

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